Using this method, the technical term or acronym can have a pop-up tooltip, and the term has a clickable link to a full definition in a glossary.
How to create a glossary in Microsoft Word | bartsconapex.tk
Accrual accounting : A system of accounting in which revenues and expenses are recognized when an economic transaction occurs. Contrasts with Cash accounting. In the body of your text, select the term "accrual accounting". In the Screen tip, insert something like "Click here to see a definition of accrual accounting".
Click OK. Word will automatically format your text as a hyperlink, and it will change colours when the user has visited that link, just like a web page hyperlink. Using Word's Table of Authorities functionality is probably the best solution if you are creating a large document that will be heavily edited so you can't be sure what terms or acronyms might eventually end up in the document.
And, it's the best solution if you want one glossary to cover the terms or acronyms from several documents. So if we use it to create a glossary, we have to put up with some constraints. And, we have to tweak it in several ways to achieve what we want. But the TOA functionality does let us mark a technical term or acronym in our text, assign it a description, and later generate an alphabetical list of all the technical terms with their descriptions.
And, you can create one glossary for the terms marked in several documents. This page shows the basic way to create your glossary, and then goes through some steps to refine it.
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Note: You can't type the braces by hand. You can, however type ctrl-F9 and type the text of the field. But it's much easier to use the Mark Citation dialog box. You will use the same process to mark other acronyms and terms that you want to appear in the glossary. But for now, keep going to see what it's going to look like. Then you can come back and mark other acronyms and terms for the glossary. Press F9 to update the field and Shift-F9 to toggle the field between displaying field codes and displaying field results. Note that you can't type the braces by hand.
You must do ctrl-F9 and type within the braces that Word gives you. You don't want page numbers in a glossary. If you want pages numbers, then what you need is an index, and you would be better off using Word's index functionality. Unfortunately, a Table of Authorities has no switch to turn off page numbers. So the best we can do is to position them where they can't be seen. Update the TOA field by positioning the cursor in the field and pressing F9.
The page numbers should now be off the page where they can't be seen. This is where the limitations of the TOA functionality appear. You can't line up the descriptions to look like a table. But you can use several other tricks:. You may be tempted to change the name of one of the TOA categories to use as a heading. For example, you could change "Cases" to "Glossary". And your document could properly generate a "Glossary" heading.
But it will only work on your machine. The settings for the category names are stored in your local normal. Your new category name won't travel with the document when you send it to someone else and one only creates a Glossary to explain terms that others might not understand, so you know you'll be sending the document to someone else! When you mark a term or acronym for the first time, Word adds a TA field to your text.
Marking a Citation
The TA field contains a short citation your term or acronym and a long citation your full description or definition. So the TA field looks like this:. But be careful when you're editing your document.
If you want to edit the description you gave to an acronym or term, you can edit the TA field directly. You can now edit the TA field to change the text of add formatting. Topic : Layout. And, at any rate, what that solution suggests is to eliminate page numbers altogether from the TOC, keeping only the titles and have hyperlinks behind the titles.
Word Up 2: Creating Tables of Authority with Ease
Edit or format a table of authorities entry. Add or change a citation category for a table of authorities. Delete an entry from a table of authorities. A table of authorities lists the references in a legal document, along with the numbers of the pages the references appear on.
To create a table of authorities, you mark citations and Microsoft Word inserts a special TA Table of Authorities Entry field in your document. You can then search the document for the next long or short citation to mark, or you can automatically mark each subsequent occurrence of the citation. When you build a table of authorities, Word searches for the marked citations, organizes them by category, references their page numbers, and displays the table of authorities in the document.